SB 272 - Catalog of Enterprise Systems
In October 2015, Governor Jerry Brown approved Senate Bill 272, which requires the City to create and post a catalog of its “enterprise systems” in a prominent location on the City’s website.
The catalog will be updated annually. An “enterprise system” is defined under Government Code Section 6270.5 as:
A software application or computer system that collects, stores, exchanges, and analyzes information that the agency uses that is both of the following:
A) A multidepartmental system or system that contains information collected about the public.
B) A system of record.
A system of record means a system that serves as an original source of data within an agency.
For more information regarding the requirements of SB 272 and enterprise systems, please click here: https://leginfo.legislature.ca.gov/faces/billNavClient.xhtml?bill_id=201520160SB272].
For the City’s list of enterprise systems, please click here: Enterprise Systems.
The central and legal files of the City are maintained by the City Clerk's Office; an electronic filing system has been established to provide a legislative history of official actions and a tickler system to track expiration dates of agreements and recurring matters. An optical imaging system called OnBaseis in place to provide instant access to public records, as well as to provide recovery in the event of disaster.
The OnBase information management system provides access to City documents that have been scanned and stored for access and preservation. This link is presently under construction.